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Standard I: Mission, Goals, and Objectives

Appendix 1.2 SLIS Governance Document

Indiana University
School of Library and Information Science
Governance Document

Adopted December 15, 2010

1. THE FACULTY

1.1 Faculty

The Faculty of the Indiana University School of Library and Information Science (SLIS) at Indiana University shall consist of the tenured and tenure-probationary Professors, regardless of rank, with at least .5 FTE appointments and Lecturers, regardless of rank, with 1.0 FTE appointments in the School.

1.2 Associate Faculty

Associate Faculty shall consist of administrative officers and individuals appointed to teach on a part-time basis, including adjunct and visiting appointments. Associate Faculty may attend faculty meetings and hold the privilege of discussion and debate, but may neither submit a motion or resolution nor vote in faculty meetings or on resolutions arising from faculty meetings.

1.3 Emeritus Faculty

Emeritus Faculty shall have the status of Associate Faculty.

1.4 Librarians, Professional, and Technical Employees

Librarians, Professional Staff and Technical Staff employed by the School shall have the status of Associate Faculty.

1.5 Granting of Additional Voting Rights

The Faculty may grant voting rights to any individual by a two-thirds vote of the Faculty.

2. FACULTY RIGHTS AND RESPONSIBILITIES

Subject to the Constitution of the Indiana University Faculty and other provisions in the SLIS governance document, the Indiana University Faculty have granted the School of Library and Information Science Faculty authority pertaining to the School in the following areas:

2.1 Legislative Authority
  1. The School’s academic mission;
  2. The School's short- and long-term planning;
  3. The School’s structure of faculty governance, consistent with University faculty standards;
  4. Creation, reorganization, merger, and elimination of academic programs and units within the School;
  5. Authority over academic units within the School and relations between them;
  6. Conferring of degrees;
  7. Curriculum;
  8. Academic calendar, with only such deviation from University and campus calendars as made necessary by special curricular or accreditation requirements;
  9. Admission and retention of students in the School;
  10. Standards for student academic performance;
  11. Student conduct and discipline, consistent with University and campus faculty standards;
  12. Appointment, promotion and tenure, compensation, conduct and discipline, and grievances of the School's faculty, consistent with University and campus faculty standards.
2.2 Consultative Authority
  1. The School's facilities and budgets;
  2. Appointment and review of the School's academic officers (except the Dean of the School) and administrative officers affecting the School’s academic mission, consistent with University and campus faculty standards;
  3. Other matters affecting the academic mission of the School, subject to the legislative authority of the University and campus faculty.

3. FACULTY POLICY COUNCIL

3.1 Role

The Faculty Policy Council represents the Faculty as a whole in advising the Dean on faculty policy issues and representing the Faculty to University bodies. The Faculty Policy Council also initiates actions, proposes policies, brings items for discussion at faculty meetings, holds informational and deliberative meetings for the Faculty as a whole, and recommends the creation of ad hoc committees and task forces.

Responsibilities of the Faculty Policy Council include:
  1. Serving as the School’s Budgetary Review Committee;
  2. Serving as the School’s Grievance Committee. Grievances will be heard by the Faculty Policy Council augmented by two faculty members of the grieving faculty member’s choice;
  3. Advising the Dean on faculty policy issues, diversity issues, and short- and long-term planning;
  4. With the Dean, reviewing the performance of Associate Deans every four years. In conducting these reviews, the Faculty Policy Council seeks advice from the Faculty as a whole, from Associate Faculty and from the School’s librarians, professional staff, and technical employees;
  5. Reviewing the School’s governance document at least every three years to assess the need for changes;
  6. Appointing one of its members as the School’s representative to the Bloomington Faculty Council or IUPUI Faculty Council, when the School’s elected member is not able to serve on the Council.

3.2 Membership

The Faculty Policy Council consists of three members of the School’s Faculty elected by a secret ballot of the entire faculty, including the Dean, Associate Deans and current members of the Faculty Policy Council. The composition of the Faculty Policy Council will be as follows: one member of the Bloomington faculty will represent the Bloomington campus and be elected by a secret ballot of the Bloomington faculty. One member of the Indianapolis faculty will represent the Indianapolis campus and will be elected by a secret ballot of the Indianapolis faculty. One member will be at-large and will be elected by a secret ballot of the SLIS faculty as a whole. One member is elected near the end of each academic year, with the candidate receiving the highest number of votes elected.

Members serve three-year terms, commencing one month following the date of the election. A member may serve two consecutive terms, but then must have at least one year without service before being eligible to serve again. In the event of a vacancy, a secret ballot of the appropriate Faculty will determine a replacement to fill the remainder of the term.

Ties will be decided by lot.

The Faculty Policy Council annually selects its own Chair.

3.3 Faculty Policy Council Meetings

Meetings of the Faculty Policy Council shall be held at least once a semester during the academic year. Minutes will be recorded by a member of the Council and distributed within two weeks to the Faculty as a whole.

4. ADMINISTRATION

4.1 Role of the Dean

The Dean is the chief administrative officer of the School and reports to the Provost of the Bloomington campus. The Dean provides academic leadership, articulates the mission of the School, facilitates the conduct of research, maintains a strong funding base, and ensures that agreed policies and strategies are implemented in a timely fashion. The Dean has oversight responsibility for all of the School’s activities and is ultimately responsible for the effective management of the School’s human, physical, and financial resources. The Dean works closely with the Faculty and Faculty Policy Council in developing strategy, formulating policy, and in setting both short- and long-term objectives. The Dean appoints chairs and members of the standing and ad hoc committees, taking into account each individual's expertise and preferences as well as the needs of the School. The Dean chairs all regular meetings of the full Faculty and provides an annual report on the state of the School.

4.2 Role of Associate Deans

In the absence of the Dean, an Associate Dean assumes the role and responsibilities of the Dean. An Associate Dean will serve as the School’s Affirmative Action Officer on his or her respective campus. The appointment of an individual to the position of Associate Dean is determined jointly by the Dean and the Faculty Policy Council. Associate Deans will normally be faculty members and will be reviewed every four years by the Dean and the Faculty Policy Council.

5. COMMITTEES

5.1. Standing Committees

Standing committees are established and abolished by a two-thirds vote of the Faculty. The Dean or any other member of the Faculty may propose the creation or abolition of a standing committee. Membership of standing committees is open to all faculty members and, where appropriate, Associate Faculty, except where otherwise specified. The Dean appoints standing committee chairs and members, taking into account each individual's expertise and preferences as well as the needs of the School. Normally, a committee has approximately proportional representation of faculty from both campuses, and the chair of a standing committee is normally selected from the Faculty. Sub-committees are composed of members of the committee itself or are appointed by the Dean. Policy proposals and recommendations produced by standing committees are subject to review and approval at faculty meetings. Student participation in standing committees is at the discretion of the committee.

5.1.1 Promotion and Tenure Committees

The Promotion and Tenure Committee on each campus oversees evaluations of teaching, research, and service as a basis for recommendations for promotion and tenure, including pre-tenure reviews of faculty on that campus. Specific responsibilities are described in the Promotion and Tenure Guidelines of each campus.

The Promotion and Tenure Committee on each campus is comprised of all tenured members of the School’s Faculty on that campus, with the exception of the Dean, and includes those faculty members who were granted tenure during the previous academic year. Each Promotion and Tenure Committee elects its own chair.

5.1.2 Doctoral Steering Committee

The Doctoral Steering Committee is responsible for the development and review of the Ph.D. program, for recommending policy changes, and for making decisions relating to financial aid for doctoral students for doctoral students. The committee will normally be chaired by the Director of the Ph.D. program.

The Doctoral Steering Committee is responsible for nominating faculty members to the University Graduate School to be endorsed to chair doctoral research committees. All tenure-track faculty are granted graduate faculty status at the time of appointment, which allows them to serve on doctoral research committees. To chair a doctoral research committee, a faculty member must be endorsed by the University Graduate School. The Doctoral Steering Committee will nominate all tenured SLIS faculty for endorsement. In exceptional cases, the Doctoral Steering Committee may request endorsement of an untenured faculty member to chair the research committee of a specific doctoral student.

5.1.3. Admissions and Scholarship Committee

The Admissions and Scholarship Committee is responsible for recommending policy changes to admissions and financial aid procedures, implementing the School’s admission policy at the Master’s and Specialist levels and for making decisions concerning distribution of School-based financial aid to MLS and MIS students. The committee is responsible for initiatives that contribute to a diverse SLIS student body.

The professional staff members who coordinate admissions and placement are ex-officio members of the Admissions and Scholarship Committee.

5.1.4. Curriculum Steering Committee

The Curriculum Steering Committee is responsible for the development and review of all SLIS degrees and certification programs except the doctoral program and all courses (graduate and undergraduate, and SLIS courses that are cross-listed with other departments and/or with the doctoral program). Ex-officio members of the committee are the MLS and MIS program directors, and the Associate Deans on both campuses.

5.1.5. Information Technology Committees

The Information Technology Committee on each campus recommends acquisition of information systems and technologies for the support of SLIS research, instruction and administration; develops long-term information technology plans for the School; and acts in an advisory capacity to the Manager of Information Technology regarding the planning, management, and operation of computer systems and facilities.

5.2. Ad Hoc Committees

From time to time there will be a need for ad hoc committees or task forces to address specific issues. Such committees may be established at the recommendation of the Dean, the Faculty Policy Council, or a majority of the Faculty. The Dean appoints individuals to ad hoc committees and appoints the chair. An ad hoc committee or task force will cease to exist upon completion of its assigned task(s). Any ad hoc committee or task force that has been in existence for three years will cease to exist unless its mandate is extended by the Dean, the Faculty Policy Council, or a majority of the Faculty. Ad hoc committee membership may be extended to associate, technical, or professional-level individuals in the School or in other relevant units. Student participation is at the discretion of the committee.

5.2.1 Program Review Committee

The Program Review Committee is an ad hoc committee that is charged to review and recommend revisions to one of the SLIS degree programs. Membership in a program review committee is determined by a consultation among the Dean, the program director and the appropriate standing committee chair, with appointments made by the Dean.

A program review begins with work by the Program Review Committee, with reports to the appropriate standing committee (Curriculum Steering Committee or Doctoral Steering Committee). Proposals for revision are then presented to the Faculty as a whole for discussion and vote.

5.2.2 Search and Screen Committee

Search and Screen Committees perform all the functions of identifying suitable candidates for Faculty vacancies, including making arrangements for candidates to interview. The Dean may appoint different search and screen committees for different positions.

The Dean will not normally serve as a member of a Search and Screen Committee. The Committee receives its charge from the Dean and will provide the Dean with a list of candidates deemed acceptable for a given position. The Dean may select candidates from this list, may choose not to fill the position, or may reconstitute the Search and Screen Committee. Voting membership of a Search and Screen Committee is not normally extended to students. In conducting its business, a Search and Screen Committee will seek advice and guidance from both Faculty and students throughout the process.

6. FACULTY MEETINGS

6.1 Calling Faculty Meetings

The Dean will call meetings of the School’s Faculty at least once each fall and spring term. Additional meetings of the Faculty will be called as the Dean determines necessary. The Dean will call a meeting of the Faculty at the request of a majority of the Faculty Policy Council or at the request of three members of the Faculty. An Associate Dean will chair the meeting in the Dean’s absence.

6.2 Announcement of Faculty Meetings

The date, time, and location of faculty meetings will be communicated to all Faculty at least two weeks in advance. Committee reports and other documents pertinent to issues scheduled for discussion will be distributed to the Faculty at least one week prior to the meeting. Each committee chair is responsible for distribution of documents from the committee.

6.3 Quorum for Faculty Meetings

A quorum consisting of two-thirds of the Faculty is required in order to conduct a faculty meeting. This quorum must include the Dean or an Associate Dean acting on the Dean’s behalf. The quorum shall not include Faculty teaching, on sabbatical or on other leave. In any event, Faculty shall inform the Dean of the reasons for their absence within a week of the announcement of the meeting date.

6.4 Faculty Secretary

The Faculty Secretary, appointed by the Dean, will compile minutes of faculty meetings and conduct voting on resolutions arising from faculty meetings. The Faculty Secretary may be assisted by clerical staff.

6.5 Minutes of Faculty Meetings

The Faculty Secretary will distribute the minutes of each faculty meeting within two weeks following the meeting. Minutes are subject to revision at the next faculty meeting.

6.6 Rules of Order

After discussion, decisions of the Faculty will be made by voting on motions presented. The chair may call for a motion or recognize a motion from a faculty member or a Committee. For Committee motions, or following a second to a motion proposed by a faculty member, the chair will request more discussion. The chair or a member may call for a vote on the motion. A majority vote of the Faculty in attendance will determine the acceptance or rejection of the motion. The chair is not eligible to vote on a motion but may cast a deciding vote in the case of a tie.

A motion may be in the form of a “call for a resolution.” A second member must voice support for submitting a motion to the resolution level in order for such action to be taken. A resolution will be a written statement for action. The Secretary will submit the resolution to the Faculty, who will consider the motion for a two-week period. The Faculty Secretary will then accept and count the votes and report the results. Each faculty member (including the Dean) may cast a vote. A majority vote of the faculty is needed to accept or reject a resolution. All motions and resolutions and the resulting votes will be recorded in the minutes of the faculty meetings.

6.7 Voting

When any vote is taken, the outcome will be determined by the total number of votes cast. Abstentions will not be counted as part of the total votes cast. Majority and two-thirds vote totals will be determined based upon the total number of “yeas” and “nays” cast.

6.7.1 Electronic voting

In the case that electronic voting is to be used, it must be preceded by discussion at a faculty meeting. The ballot and the text of the matter up for a vote will be distributed by email. Votes may be cast during a two week period. The outcome (majority and two thirds) will be determined by the total number of votes cast.

6.8 Other Faculty Gatherings

The Faculty Policy Council, the Dean, committee chairs, or program directors, may call Faculty gatherings for the purpose of hearing discussion on policies and issues. Such gatherings will not constitute official faculty meetings.

7. CHANGES TO THIS DOCUMENT

7.1 Amendment

Amendment of this document may be initiated by petition from any three members of the Faculty. Amendments must be approved by two-thirds of the eligible Faculty voting by secret ballot. At least two weeks shall pass between the introduction of a petition and the faculty vote on that petition.

7.2 Review of the Document

This document will be reviewed by the Faculty Policy Council at least every three years to assess the need for changes and to make recommendations for such changes to the Faculty.

7.2.1 Voting on the review of the governance document

All tenured and tenure-probationary professors, regardless of rank, with at least .5 FTE appointments and Lecturers, regardless of rank, with 1.0 FTE appointments in the School of Library and Information Science can vote on proposed revisions to the SLIS governance document.

REVISION HISTORY

Revision 1.0 proposed May 4, 1997
Revision 1.1 proposed May 17, 1997
Revision 1.2 proposed April 16, 1997
Revision 2.0 proposed April 21, 1997
Adopted April 25, 1997
Revision 3.0 proposed September 14, 2001
Revision 3.1 proposed October 29, 2001
Revision 3.2 proposed November 8, 2001
Adopted November 19, 2001
Proposed revision 4.1 March 18, 2004
Proposed revision 4.2 March 24, 2004
Proposed revision 4.2.1 March 31, 2004
Proposed revision 4.3 April 7, 2004
Proposed revision 4.3.1 April 14, 2004
Proposed revision 4.3.2 April 19, 2004
Proposed revision 4.3.3 April 21, 2004
Adopted May 24, 2004
Proposed revision 5.0 October 29, 2007
Proposed revision 5.1 November 2, 2007
Proposed revision 5.2 November 14, 2007
Proposed revision 5.3 December 12, 2007
Adopted January 30, 2008
Proposed Amendment (6.3), November 9, 2009
Amendment (6.3)- Adopted November 23, 2009
Proposed Revision 7.0. October 12, 2010
Proposed Revision 7.1 November 3, 2010
Proposed Revision 7.2 November 23, 2010

Adopted December 15, 2010