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Standard I: Mission, Goals, and Objectives

Appendix 1.3 Minutes of Faculty Meetings

SLIS Faculty Meeting
Wednesday November 9, 1:30-3:30, Room 001, IUB

Applegate, Chen, Copeland, Day, Ding, Ekbia, Jacob, Lipinski, Liu, Milojevic, Preer, Robbin, Rosenbaum, Shaw, Sugimoto, Walsh
1. Apologies were offered by Shaw for Albee, Borner, Fichman

2. The minutes of the 9/14/2011 meeting were approved unanimously

3 FPC update

Applegate reported that the FPC met in the morning and, with other faculty in attendance, discussed the draft of the Dean’s memo to the Provost with Dean Shaw who said that she would prepare a revised version for the faculty meeting.

4. Campus updates

IUPUI: Lipinski reported that enrollments are down and that he will be paying careful attention to the spring budget. Cutting the number of courses taught by adjunct faculty and shifting students support from GA to hourly positions are possible ways to reduce expenses. Bids for the technology commons have gone out, a contractor has been chosen, and there is a 110 day timeline for completion.

IUB: Shaw reported that revenues were down because, although enrollment is stable, there are fewer out of state students. Issues related to revenues will be taken up with the Budgetary Advisory Committee, if approved. She said that the COA self study is on the web but missing Chapter 2, which will be added when the MLS and MIS goals and objectives are approved. Faculty will be able to review the document on the test server; it will be made available to the external review panel later this month. Wray and Spencer are working with IU’s Creative Services staff on a site redesign that will be prototyped in a month or so. The new site is expected to be online in summer 2012.

She explained how the NAD began as a report to spur conversation and was taken by the Trustees as a plan for action, hence the expectation that the ideas floated in the report will actually be implemented.

5. Curriculum Steering Committee

Hara said that the CSC met twice this semester and has approved 5 course proposals. She has asked the student members of the CSC to administer the online student feedback survey earlier in the spring so that the Committee will have time to respond to student concerns. The CSC revised and updated the new course proposal form to make it more usable. She reminded the faculty that the deadlines for new course proposals for spring is September and for the summer and fall is January.

6. Doctoral Steering Committee

Herring said that the DSC met twice this term and has been discussing the revision of the doctoral section of the SLIS web site. She reported that the Doctoral Research forum took place on October 22 with 7 presentations; doctoral students Yan and Demarest received the best paper awards.

7. IT Committee

Ekbia asked faculty to email him with their comments and concerns about IT at SLIS. He will bring concerns to the committee.

8. IUPUI Search Committee

Chen reported that the Committee received 26 applications that have been put through two rounds of review. The Committee plans to interview three candidates, one this fall and two in the spring.

9. MLS and MIS goals and objectives

Shaw explained that the faculty has to settle on final versions of both sets of goals and objectives and asked for a vote. A vote was taken and the MLS Objectives were approved unanimously. There was considerable discussion about the MIS objectives with different versions offered. One suggestion was to edit the document for conciseness; another was to simplify the language. Shaw and Rosenbaum will work on a revised version, which will be distributed electronically for faculty discussion and vote.

10. Discussion of draft memo to Provost Hanson

Shaw circulated a revised version of the memo based on the discussion that occurred in FPC earlier in the day and explained the changes. These included an explicit request to change the name of SOIC to a College of Information and Computing, a change of the Structure and Governance section to reflect the importance of maintaining the School’s autonomy, and removing reference to domain specialties from the request for hiring new faculty. The current plan is to distribute the document to the Provost and the faculty with EAD Lipinski informing his superiors; Dean Schnabel will also receive a copy. The memo will be sent to the Provost on Friday.

11. Budgetary advisory committees

Shaw said that Rosenbaum, Shaw, and Lipinski are proposing a change to the governance document to amend the language describing budgetary review. This is currently the official purview of the FPC, although in Indianapolis the entire faculty undertakes this task. The proposal is for a Bloomington budgetary affairs committee made up of the Bloomington FPC members and additional appointed members to total three. There was discussion of the proposal including the role of the committee (proactive or advisory), lengthening the amount of time committee members serve, staggering members’ terms, electing one or two members to join the FPC member(s), and electing an entirely separate committee. With no decision at hand, Shaw will continue to consult with the FPC on budgetary matters and request that the FPC discuss how to select a Budgetary Advisory Committee for Bloomington.

11. Other new business

There was no new business.

Adjournment at 3:20.

SLIS Faculty Meeting
Wednesday September 14, 2011, 1:30-3:30 p.m.
Room 2115G University Library
IUPUI

Agenda

Albee, Applegate, Chen, Copeland, Day, Ding, Ekbia, Fichman, Lipinski, Liu, Milojevic, Preer, Rosenbaum, Schilling, Shaw, Sugimoto, Walsh

1. Apologies were offered by Shaw for Borner, Cronin, Irwin, Robbin, Xia

2. Minutes of the previous meetings, the first with Dean Schnabel and the second, a regular faculty meeting, were approved unanimously

3.FPC update

Fichman reported that the FPC held an election for an at large member and Day was elected for a three year term. OnCourse was used for working. She reported that there will be one FPC meeting this term as per the new governance document

4. Campus updates

IUPUI: Lipinski reported that the planning for the student commons has been held up but that the bids are out. Construction should begin in the next month and should be completed by spring. He said that enrollments were down significantly compared to the last few years. He expects that they will be short about 3-400 credit hours this fall, a decrease of 20.9% compared to last year.

Hr reported that the Provost set up a committee chaired by David Lewis, Dean of the IUPUI Libraries on which he sits charged with discussing the future of SLIS on the IUPUI campus. He said that the Provost wants a report by the end of October. Applegate, also on the committee, said that the first meeting was organizational and at the next one, Shaw and Lipinski will be invited to discuss the current state of the school. Applegate said that this committee is a preliminary step prior to the process required to pursue MRE and that the IUPUI Faculty Council is aware of this.

Shaw said that one response would be to make clear that the establishing this committee is occurring at the wrong time because of accreditation, which is critically important for the future of the school. She said that we have maximized our strengths by adopting the core school model, which has worked very well for us. She does not think that the discussion should continue past October, when the Provost wants a report. She wants us to make a strong case in our self study that, according to ALA, we are doing all the right things with our existing structure and resources.

IUB: Shaw reported that 142 new students entered this fall, down from 148 last year, which was the peak. She congratulated Day, who became the new MLS Director this summer. She said that we will begin to review the Masters programs after accreditation. One issue is whether we should revise the budget advisory process – she said that she and Lipinski are working on this and will send a draft of a new arrangement to the FPC.

Another issue she raised concerned the number of credit hours that could be taken on the other campus – she said that we are thinking of raising this to 9 credits. Fichman suggested that we could use this to offer courses more effectively – offer an elective on one campus and allow people to take on either campus. Preer said that these credits should be used for electives and suggested raising the number to 12. The faculty approved the change unanimously from 6 to 9 credits taken at the other campus.

Shaw announced that IUB faculty will gather monthly for discussions about the school. She also announced that Provost Hanson had appointed her Dean of the School.

5. Doctoral committee

Herring, who because Director of the Doctoral Program in August, discussed the activities of the DSC. She thanked Jacob, the previous Director, for her work. She said that the program is doing well – six students graduated last year, three dropped out and five were admitted to the program for a total of 31 active students (18 M 13 F 15 local 16 international). She reported that Jill Clancy is now the PhD recorder with Rhonda Spencer’s help. She said that the Doctoral Professional Forum under way on Fridays and that two students were organizing the Doc Colloq, set for October 22 with a, October 1 deadline for submissions. The DSC met and discussed doctoral advising with a goal of norming the process across the faculty and have created and distributed a timeline for doctoral work. There is an optional course selection timeline that is in the handbook that can accompany this timeline; both can be very useful in advising. She invited the faculty to bring issues to any DSC member.

5. There was a general discussion and review of SLIS mission statement . Shaw said that in addition to comments from the faculty, there have been comments from students and alumni. She said that she will have a draft of the Accreditation self study next week and will ask people to review one standard in detail. She reminded everyone that the site visit is March 23-26, first in IUPUI then IUB. Subsequently there were comments leading to a revised version of the SLIS mission statement, which was approved unanimously.

6. Finally, there was a review of masters' programs goals and objectives (All)

There were some revisions suggested for the MLS program and Ralf asked for people to send suggestions to her by Monday for inclusion in a wiki version of the document for eventual voting

There was also discussion of the MIS draft and Ralf asked for more changes of this document for the wiki.

The meeting adjourned at 3:20

Open faculty meeting
5/3 12:00
L001

Shaw, Rosenbaum, Shachaf, Walsh, Milojevic, Schilling, Applegate, Chen, Irwin, Xia, Lipinski, Liu

Several questions and points for discussion arose during the meeting regarding:

• The state of health informatics within SoIC-IUPUI and its relation to the medical school (in light of plans for a separate health campus)
• How SLIS is viewed by SoIC faculty and administration
• Relations between SoI(C) on the two campuses; and the SoIC view of core schools
• Possible changes in campus administration at IUPUI
• What would happen to the library side of SLIS in a merger
• What was learned in the 2003 merger discussions (tenure and salary issues were mentioned)
• How the new BFC policy on Merger, Reorganization, and Elimination would affect SLIS faculty
• University administration perception of (undesirable) overlap between SLIS and SoIC
• University administration perception that libraries are dying out
• SoIC's view that a merger would strengthen the school by adding breadth
• SoIC's view that adding SLIS would be a way to create departments (three instead of two being more stable)
• Concern that SoIC-IUPUI has budget problems and that SLIS would have to absorb their debts
• Is SLIS perceived as being too small?
• How would SLIS fare as a minority voice in SoIC
• Who would control the SLIS curriculum

The meeting ended at 1:00 when Dean Schnabel arrived.

Faculty meeting
5/3/11 1:00
L001

Shaw, Rosenbaum, Shachaf, Walsh, Milojevic, Schilling, Applegate, Preer, Chen, Irwin, Xia, Lipinski, Liu, Hara, Herring, Day, Borner, Cronin, Jacob, Ekbia

Guest: Dean Schnabel – School of Informatics and Computing (SoIC)

Regrets: Ding, Sugimoto, Copeland

This meeting was originally called by Borner, Ekbia and Lipinski and postponed from an earlier date.

Interim Dean Shaw introduced Dean Schnabel, who discussed options for the two schools, framing the issue of merger. He explained his vision for SoIC as one school with separate units (SLIS could be a school within a school) or distinct departments including LIS, CS and Informatics with the first two being nationally ranked. He said that the units would be resource centers (RCM). He saw efficiencies in the aggregations of services and does not see a merger of academic programs – SLIS would retain its identity in this structure.

He said that there are advantages and disadvantages associated with this option. A merger would create a School of Computing and Informatics that would be unmatched in its breadth compared to cognate schools (Irvine, Cornell, Georgia Tech) because of the addition of LIS, particularly the social science approach to studying computing. A merger would provide SLIS faculty with access to greater resources (such as space in a new building and access to funding for doctoral students). He said that a selfish reason was that he liked the idea of having three departments to provide balance in SoIC. Disadvantages included a possible loss of autonomy that could be mitigated somewhat by RCM control. There could be a potential loss of ranking and if the move would jeopardize rankings, the merger should not happen. However, he said that a merger had helped CS and might actually help SLIS. Finally, a merger could negatively affect faculty trajectories and evaluations; he said that SLIS faculty could trust him to be fair but did admit that he would not be the Dean forever. His position is that people are evaluated according to the guidelines the system under which they were hired (the standards of their area).

He said that the earliest a merger could happen would be July 2012, but stated that accreditation should happen first, meaning that the process might begin in July 2013.

Applegate asked about how the structures would work for the combination of two core schools. Dean Schnabel responded that in a merger there would still be a SLIS-IUPUI (with curriculum and P&T). The Informatics programs on the two campuses offer some different courses so the curricular discussions would take place on each campus.

Hara said that relationships between SLIS-IUB and SLIS-IUPUI are closer because we are accredited as one school. She asked about the resources that he would commit to the accreditation process. Dean Schnabel said that he would support it and the LIS department would handle its own accreditation. Shaw said that responsibility for degree curriculum is important for accreditation and that if we were reaccredited and then merged, the accreditors would likely revisit our situation to assess the impact of the change. Dean Schnabel said that the department would control its own curriculum. Preer expressed concerned that if this issue was still on the table and resolved by the spring, the visiting team would be uneasy because of the uncertainty.

Shaw asked Dean Schnabel about his understanding of the importance of libraries and how that would fit into the vision he has for the broader school. He said he needs to understand the vision of the LS faculty to respond adequately. On the other hand, he said that what is attractive is that the future of libraries could be enhanced by bringing it into the broader discussion of the vision of the school. Irwin said that not all LS faculty work in non-technical areas and asked how they would fit in- Dean Schnabel responded that the simple answer is that the scope of the school would expand to include what SLIS faculty do.

Ekbia asked whether what was being discussed was a merger or an acquisition. Dean Schnabel said the former and that he was not interested in doing something that is not mutually agreeable. Day wanted to know how this would be a positive development, commenting that other smaller schools that have been merged were left in worse shape. Dean Schnabel responded that he did not think that this would be the case. He raised the possibility of SLIS faculty participating in the SoIC undergraduate program (especially in the area of social informatics) and said that the revenue could be used for more faculty and PhD students. He mentioned HCI and health informatics as two other interesting areas but said that collaborations in these areas could be addressed without discussing a merger.

Cronin suggested thinking about the institutional and school perspectives and said that typically, the school that is taken over diminishes over time. From the institutional perspective, the acquiring school may be stronger in the long run but this occurs at the costs of the small school. From the school perspective, he saw SLIS losing, especially over time as administrations change. He said that SLIS is small, ranked, and highly productive and it would be a short-term loss to the institution if a merger were to take place and affect any of this. Dean Schnabel agreed and wondered if there could be a way to engineer a merger that would not have this outcome in the short run. Cronin asked whether the eventual merging of the schools would be the outcome of natural evolution. He also asked why this conversation is taking place at this time. Was it simply a consequence of the New Academic Directions report - Dean Schnabel reminded Cronin that they both knew that when Cronin stepped down the conversation would begin.

Cronin commented that there are threats in being part of a bigger unit. For example, there are threats to autonomy if the people in the acquiring unit do not understand the future of libraries or the role of the MIS. What is the safest route? Should SLIS pursue safety in numbers with a loss of identity or autonomy with the presence of threats? Borner wondered if the merger could be between two strong partners. She also commented that accreditation with uncertainty would be difficult and that as a small school, SLIS faced a problem of losing even a small number of faculty.

Applegate mentioned some of the NAD recommendations (the creation of a medical campus at IUPUI, a new school of international studies, and the reorganization of the School of Liberal Arts) and asked about the timing. Dean Schnabel described the report as a shopping list and said that he did not know what would be done first. He also said that our situation was not even discussed in the committee.

Chen asked for clarification about the ways to make two-campus schools work more effectively. Dean Schnabel said that he has to deal with two different cultures in his school and that SoIC could learn from SLIS about how to make the best of a two-campus situation.

Rosenbaum asked about intermediate structures. Dean Schnabel responded that setting up another structure is not a good idea. He does like collaborations around social informatics and HCI. He wants to do a better job of hiring in the area and improving the undergrad curriculum. He said that his faculty wants to have more interaction with us.

Cronin asked about CS at IUPUI and the possibility of that program merging with SoIC. Dean Schnabel said that it makes sense for CS and Informatics to be together but it is a very complex issue because CS is a Purdue program and at the moment, there is not the political will to do it.

Day asked about the extent to which there would be a conceptual expansion in SoIC by adding SLIS because there seems to be a movement of social informatics toward computation – for example, how would the library component fit? Dean Schnabel said that he has a different view of what has happened to social informatics in his school and that he wants to have more on the social science side then they have now.

Preer asked about renaming SoIC the School of Information post-merger. Dean Schnabel said that there are other SoI and that this name would diminish the school (which does have CS). He would consider a School of Information and Computing. Cronin asked whether his faculty would think that this was too soft. He agreed but said he wanted to make sure that CS was represented in the name of the School.

Ekbia asked whether the proposed change was a merger or an acquisition. Dean Schnabel said that one of the differences between an acquisition and a merger is that in a merger a lot is on the table, such as the name of the School. Ekbia asked if SoIC was in flux and wondered if it would be wise to add SLIS into this mix when so much is changing. Dean Schnabel responded that the flux would settle in a year or so and perhaps a few years from now might be a better time to have this conversation.

Chen asked what the process would be for a merger, wondering who can affect the decision. Dean Schnabel said that the Trustees have the final say on degrees and name changes. He suggested that one way to continue the discussion might be a smaller group from the two units who carry on the conversation. Shaw said that Provost Hanson wants to hear back from SLIS relatively soon but did not tell her what would happen next. Dean Schnabel said that even though both Deans report to the Provost, it is a two-campus problem requiring a two-campus discussion.

Rosenbaum asked about doctoral programs and Schnabel said that each department would have its own although his faculty is discussing whether there should be one degree across the school.

Cronin asked whether he had begun discussions with his departments about RCM. Dean Schnabel said that they have started the conversation but that it is independent of our merger talk. He wants SoIC to become more entrepreneurial and this is a good way to make that happen. Irwin asked whether this would be the case at IUPUI. He said that SLIS would have to come in as a RC. Cronin asked about centralized core school budgets. Dean Schnabel said that he does not want to have a single budget for the campuses and would rather look for shared services with integrated operations (career services, shared curricula etc).

Herring asked about the trustees’ interest in a technology and communication unit and whether it had a place in SoIC. Dean Schnabel said that there have been discussions about whether Journalism and Telecom should be closer together and commented that if starting over, a new SoIC would include Telecom, but not Journalism. Shaw said that the trustees were still talking about merging Journalism, Telecom and Communication and Culture. Dean Schnabel commented that SLIS social science could contribute to SoIC mentioning research on gender and blogging (Herring’s work) as an example.

Dean Schnabel left at 2:20. The meeting continued.

Applegate said that in the event of a merger, that it didn’t seem to her it that there would be 4 RCs going forward (SoIC-IUB, SLIS-IUB, SLIS-IUPUI and SoIC-IUPIU) – it is more likely that there would be two. She said that she remained convinced that SLIS standing alone is the best option, and, with closer cooperation between our two campuses, SLIS would appear more like a larger, merged unit.

Day was not convinced that the future does not have a place for libraries. Libraries and library education are important and SLIS has a 60-year tradition that is the basis of a cultural perspective that would not be preserved in a merger. He did not see advantages in a merger.Irwin offered a new option: a single SLIS based at Bloomington, with IUPUI faculty having IUB tenure and working in Indianapolis. Applegate argued that by moving the tenure to IUB it would get rid of a small school in Indianapolis. She said that consolidation is a way to reduce the number of reporting lines Shaw said that SLIS must have a presence at IUPUI and Irwin responded that the administrators who advocated for that are gone. Cronin said this would not work because IUPUI would not want to let SLIS go.

Ekbia said that efficiency is not simply cost saving; it’s getting the work done. SLIS’s current two-campus arrangement allows us to accomplish the business of the school efficiently. Shaw said that the fact that we operate in the black indicates our efficiency. However, the School is small and constrained in the information space – we cannot easily move in the SoIC domain. We have to offer other possibilities. Ekbia said that an argument in the NAD report is that it is awkward to have ambiguity in information science at IU. We have to overcome this by thinking strategically. Cronin said that there was not much possibility for the School to grow and thought that SLIS would be falling behind as peer programs grow. He said that if the outcome this time was independence, that, in time the issue of size and mergers will come up again as administrators change.

Jacob said that teaching undergrads would generate income for our doctoral students. Rosenbaum said that this would be a problem because it would take full time faculty away from teaching core master’s courses to teach these undergraduates because SoIC faculty did not want doctoral students teaching undergraduate courses. Borner said that she’d like to see more students from both schools taking courses at both places. She said that a dean search and key people leaving are issues that we have to deal with and that we should consider the opportunities of joining SoIC as a department with a Chair.

Shaw said that the Provost has asked us send her a report explaining our views of the pros and cons of the three options for SLIS’ status. We should work on compiling a list and include recommendations. With accreditation looming, we want to have a decision this summer from the Provost.

Applegate said if we have to merge, we could make it work but that we recommend that we remain independent. Preer wanted to remain a standalone school but didn’t like the option of intermediate structures with SoIC. If we can’t stand alone, we should be collaborating with many other units. Shaw responded to Irwin’s question about alumni by explained that the alumni board is ready to write to administrators or rally alumni to oppose a merger.

Shaw said that if she were to become the Dean (without the interim title) that it would buy SLIS time to begin thinking strategically and planning for her replacement. The self-study is a way for us to begin developing the narrative that we can use to find the next dean, whether an internal candidate or someone from the outside. Cronin said that promoting from within might be more likely than an external search.

Shaw left the room and Rosenbaum ran the remainder of the meeting. Ekbia made a motion to support removing interim from Shaw’s title. Jacob seconded. There was a call for discussion and when none ensued, the motion was called and the vote was taken. The motion passed 18-1.

The meeting was adjourned at 3:05.

Spring 2011 Faculty meeting
SLIS - Bloomington, Wednesday April 20, 1:00-3:00 p.m.
Room 001 Wells Library

1. Apologies (Ralf): Schilling

Shaw provided updates on two relevant policies. First, if we become aware of plagiarism in our classes, we have an obligation to notify the Dean of Students; this is a community responsibility. A procedure for reporting plagiarism is available on the Dean of Students web site. Second, when there is an emergency or a drill requiring evacuation, we must leave the building. Clancy and Wray are responsible for making sure everyone has left and we can’t return until we are cleared to do so.

2. The minutes of the November 3, 2010 meeting were approved unanimously

3. State of the School / Campus updates

IUPUI: Lipinski reported that their student technology lounge, with space for 20-25 students, will be built in the summer. He explained that with a decline in credit hours, there will be pressure to maintain levels of service with a reduced budget. The search for a school media search was not successful; the top two choices did not accept the offers. They will be trying to fill two visiting professor lines next year. Robbin suggested searching for a health informatics person. He said that he is planning to start up a Copyright Center.

IUB: Shaw summarized her presentation at the Campus Budget meeting. She said credit hours were high in the fall possibly reflecting the state of the economy. Reaccreditation of the Masters degrees is essential to our success and doing the work for COA is a top budget priority. She said that our success in bringing in external funding has meant an increase in the number of people being supported and the allocation of almost all available space.

She said that people should read the NAD report so that we can explain where we will be in the future (an organizational location and administrative structure). The Provost has asked for a faculty response about the range of options available to us. We will discuss this on May 3 and send her a document. There was discussion about the extent to which we are limited to three options (merger, collaboration, independence).

4. FPC report

Shachaf said that the FPC met twice this semester, discussing the possibility of online voting using OnCourse. This will be tried for a school-wide vote for at-large member. A second issue involved the process for student learning outcome assessment. Finally, the governance document was revised and approved in the fall and the discussion will continue about some sections of the document.

5. Curriculum Committee

Hara reported that the committee had met twice with a third meeting scheduled following the faculty meeting. The committee has approved 5 courses. There has been ongoing discussion about standardizing learning objectives and prerequisites across core courses on both campuses. She asked for a report from the faculty teaching core courses by May for the self study. The student surveys have been completed and the committee is examining the report and preparing a response. A version of the online survey developed at IUPUI was used at IUB and there was a good response rate.

The dual degree proposal for an MIS/MA with the Center for Latin American and Caribbean Studies was unanimously approved. There was discussion about the importance of dual degrees and Shaw said that they are a good and inexpensive way to connect SLIS with other units.

Rosenbaum explained the change in summer session scheduling that would be instituted campus-wide in 2010. The default schedule will be two six week summer sessions, with options for three four week sessions, two overlapping eight week sessions and one twelve week session.

Rosenbaum and Lipinski explained changes to the way that independent studies (0601, 602) will be handled administratively. Decentralizing the process, each faculty member will have a 601 and 602 course listed for each semester. Students will register for an individual faculty member’s independent study course meaning that it will appear in the faculty member’s FAR as a separate class. Rosenbaum said that he and the SLIS web administrator will develop a back end record keeping workflow this summer and have it in place by the fall.

Rosenbaum and Lipinski announced that the first round of student learning outcome assessments will begin in the fall with S501, S510, and S516.

Börner raised the problem of grade inflation. Shaw asked the CSC to take up the problem.

6. Doctoral Steering Committee

Jacob said that students have been making good progress and reported that in the academic year (to the end of the summer) there could be 6-10 dissertation defenses, 4-6 proposal defenses, and 3-5 qualifying paper defenses. This year there were 26 applications (1 incomplete) from which 11 were admitted 11, 9 were rejected and 5 were sent to MIS/MLS; 5 new students will be entering in the fall. She said that there are 31 students currently in the program with 15 ABD. She announced that Scott Weingart received an NSF graduate fellowship providing 4 years of funding.

7. IT committee

Ding reported that the committee worked on a draft of the technology and facilities chapter for the self study report. She said that relations between the IT staff and the doctoral students have improved. The staff has installed new software and is working on improving the reliability of the infrastructure. The Mac lab and PC area will be updated this summer with new machines and new software. The staff will be developing a virtual machine to support Liu’s research.

8. Review of statements on SLIS mission, and goals and objectives for master's degree programs

The faculty engaged on an open discussion of the MLS goals and objectives. Shaw will disseminate an updated version to the faculty shortly. At Shaw’s request, Ekbia and Rosenbaum will work with Shaw on the MIS objectives.

The meeting adjourned at 3:05 PM.

Fall 2010 Faculty Meeting
SLIS-IUPUI, Wednesday November 3rd, 2010
Room 1126 University Library

Agenda

The meeting was called to order at 1:00 PM

Apologies: Hara (leave), Preer (sabbatical), Robbin, Schilling, Walsh (leave)

The minutes of the May 5, 2010 faculty meeting were approved unanimously.

3. FPC update: Shachaf said that the Faculty Policy Committee held three meetings since the spring to discuss the SLIS plan for student learning outcome assessment and review the governance document. The current version of the governance document, revised at the 11/3 meeting will be posted to the FPC Oncourse site shortly. If there are comments on this version, the FPC will hold a meeting the week after Thanksgiving. If there are no comments, the faculty will vote on the current version electronically.

4. Campus updates: Irwin said credit hours declined by 3% and the number of students registered declined by 5%. She attributed this to changes in students’ perceptions of job prospects in school media librarianship, a popular career path in the program, since more than 80 school media librarians have been laid off in Indiana this year. She said that Lipinski would become the Executive Associate Dean at IUPUI on 1/1/11.

Cronin said that both the number of students registered and credit hours are up slightly in Bloomington and that the School was in good financial shape overall. Cronin mentioned the president’s claw back for R&R projects. The money would come from unbudgeted undergraduate tuition income. SLIS would not be affected.

He discussed the President’s New Academic Directions Committee, charged with reviewing exisiting academic structures to determine their quality, efficiency effectiveness and alignment with IU’s core missions.

5. Search: Applegate reported on IUPUI’s ongoing search for a school library position and said that the search committee was about to begin reviewing the set of applications.

6. COA Program Plan: Cronin reported that he had met with Dr. Cloonan, head of the site visit committee, at ASIST and had a constructive discussion with her. He said that he would be distributing a new version of the COA program plan asked people to seriously review the document the next time it is sent out.

7. Learning Outcomes Assessment: Shaw led the discussion by introducing the task – to determine what students are learning and how well their learning aligns with the School’s program objectives. She discussed the Logic Model on which the assessment plan is based, emphasizing the importance of the contextual elements of the learning process. The process will involve assessing the MLS and MIS degree programs goals, one each year for each program; this will generate data that will help the faculty understand what students are learning relative to program goals and how well we are teaching the students.

Shaw discussed the pre and post test method and explained that there are alternatives such as reflection essays written at the end of a course or an assessment of an entire class’ work. She said that there had been mixed responses to the use of a pre and post test strategy and suggested that the faculty should feel free to think of other ways to gather measures of understanding. She said that the IUPUI campus would continue with their use of e-portfolios and explained that the analyses of e-portfolios would be used as a diagnostic tool to direct the assessment of core courses.

Shaw will draft a proposal to distribute to the faculty for an electronic vote to be completed by 12/1. Implementation of the plan will be the responsibility of the Associate Deans. Cronin asked for a clear introduction to the proposal that will explain the ways in which the assessment procedures flow from the logic model. He explained the urgency of developing a workable process for assessment and reminded the faculty that a successful plan can be included in the COA plan.

8. Curriculum Committee: Rosenbaum said that the CSC’s had discussed the Provost’s report on e-Learning and were supportive of its main conclusion that blended learning was becoming an important pedagogical strategy. Cronin said that the Provost would like to see Schools do more with blended learning and the Deans will have to report on their School’s plans for e-learning. Dean Schabel will report to the President on the appropriate University response to the pressures to become involved in distance education. Cronin encouraged the faculty to experiment with e-learning technologies and asked that the faculty send Rosenbaum descriptions of e-learning initiatives, broadly construed, they have tried and/or are currently trying.

Rosenbaum said that the CSC was exploring the possibility of replacing the meetings that student members of CSC run in the spring at IUB with a version of the survey that IUPUI students have been using to gather feedback about the curriculum from current students because of its high response rate. He mentioned four new courses, three of which had been approved by CSC, S604 Digital Curation, S604 Scholarly Communication and S518 Social Aspects of Computing and one of which is still under review, S604 Human Resource Management in Libraries.

9. Doctoral Steering Committee: Jacob reported that five dissertation and three proposal defenses have taken place this year with one more of each scheduled for later in the term. Five quals defenses have taken place. Five new students entered this fall.

She said that the changes approved last spring have been implemented, requirements for cross listing and doctoral seminars have been posted, and asked for proposals for doctoral seminars. The new handbook is online but versions will be moved to a wiki. The Research Forum was successful but not well attended so the scheduling might change. The doctoral study area is being refurbished. She said that she, Shachaf, Milojevic and Sugimotos are working on an IMLS grant for PhD fellowships in web science to be submitted on 12/15.

10. IT committee: Ding described the updating and maintenance that is taking place, such as UPS for faculty computers. Updates have been made to many machines in the labs and in offices. There is a new DB server that will allow data sharing. There have been major software updates and additional storage space added for students. The IT committee has met to discuss accreditation report process. Katy asks if she can find out what kind of storage and processing power is available to faculty.

Irwin explained that their IT is outsourced and tech fees support classroom technology. They are on a 4 year replacement cycle. The quality of service of their provider has declined since the company has been integrated into UITS. Cronin asked if they could support their own IT person and Irwin did not think so at this time.

The meeting adjourned at 2:25.

Faculty Meeting, May 5, 2010
SLIS, Bloomington, Rm. 001, 1-3 p.m.

Attending: Applegate, Chen, Cronin, Day, Ding, Ekbia, Hara, Herring, Irwin, Jacob, Japzon, Milojevic, Rosenbaum, Shachaf, Shaw, Sugimoto, Walsh
Apologies: Albee, Börner, Robbin, Shilling, Yang, Xia

1. Minutes: The minutes of the March 2010 meeting were approved.

2. The purpose of the meeting, called by the Doctoral Steering Committee, was to discuss the ongoing review of the doctoral program. A set of recommendations prepared by an ad hoc group of four faculty working with two members of the Doctoral Steering Committee had been distributed to the faculty in advance of the meeting and served as a basis for discussion. The agenda for the meeting involved two items. The first was to solicit suggestions for revising the program that were not included in the recommendations. The second was to determine if there were revisions about which there was consensus, in which case they could be implemented.

The first point of discussion concerned the qualifying exam and was not part of the recommendations. Herring said that there had been discussion in the DSC regarding introduction of a written exam that would test a student’s breadth of knowledge of LIS. Jacob said that students could have an option to do either an exam of a qualifying paper.

Shaw raised a concern about the number of new courses being proposed, wondering if this would mean that fewer full time faculty would be teaching masters students or that faculty would teach doctoral seminars as overloads. The question of doctoral seminars led to a discussion of the possibility of cross-listing masters courses for doctoral students. Walsh said he thought his S604 course on digital humanities might be appropriate for cross-listing as a doctoral seminar; Shachaf suggested S542 International Information Issues. Rosenbaum recommended that the DSC develop a review procedure for cross listing masters classes for doctoral students. Herring and Jacob observed that doctoral seminars could be used to meet part of the student requirement for 21 credit hours in the major.

Shachaf asked whether both of the new required research courses described in the set of recommendations (S706 and S708) were needed. Sugimoto explained the differences between the two and Shachaf suggested soliciting Robbin’s input about the two courses. Herring mentioned that, at the DSA meeting the previous week, some doctoral students requested that S706 not be required or that there be an option for students entering the program with research experience to take another research methods course in its place. Hara asked about the revised description of the research practicum wondering it would mean that students would be better prepared for the research experience. Jacob explained that the practicum, increased to 3 credits, would have this effect since it would be done with the student’s primary advisor, who would put more time and effort into working with the student. In response to a question from Irwin, Jacob said that students with sufficient background would be able to waive required research courses such as introductory-level statistics courses and S706.

A question was raised about transfer credits and from the ensuing discussion came a recommendation that the DSC look more carefully at the number of credits a doctoral student can transfer in to the program.

Rosenbaum brought up the proposal to change S701 to a 6 credit course with two weekly meetings: one regular class session and one session with individual faculty member. In the discussion that followed, several issues were raised, including the need for a student deliverable for the sessions with faculty. Ekbia suggested that the course be split, with faculty sessions occurring in the spring with a different course number. Herring brought up the issue of possible redundancy in the content of 701, the proposed professional forum, and the proposed S712 course on academic discourse

Herring made a motion to 1) allow the three required doctoral seminars or cross-listed courses to be counted as part of the major in the student’s program of studies,* 2) eliminate S790 as a requirement, allowing students to take G901 and 3) approve the proposed teaching requirement course. Irwin seconded the motion. Following discussion, Herring removed the third item and the subsequent motion passed unanimously.

The meeting adjourned at 3:05

[*There has been discussion about the wording of the first part of this motion. I have reported the motion as I offered it in the meeting and as recorded in my notes. If there is interest in revisiting the motion, I would suggest that a new version be prepared and sent to the faculty for another vote.]

FACULTY MEETING
March 31, 2010, 1:00-3:00
SLIS Bloomington, Room 001

In attendance: Albee, Applegate, Chen, Cronin, Ding, Day, Jacob, Milojevic, Robbin, Rosenbaum, Shachaf, Shaw, Shilling, Spencer, Sugimoto, Xia

AGENDA

1. Apologies
Borner, Ekbia, Hara (sabbatical), Herring, Japerson, Paolillo, Preer, Walsh, Yang

2. Minutes of previous meeting
The minutes from the spring 2009 meeting were approved unanimously

3. FPC update

Dr. Shachaf reported that FPC meetings had focused on strategies for student and program assessment. By the fall, IUPUI faculty will have data on the use of eportfolios and some IUB faculty will experiment with pre- and post-testing in MLS core classes. The associate deans will continue working together on this. The FPC led the successful effort to revise the governance document about quorums for faculty meetings. She said that the governance document would be reviewed again 2010.

4. State of School (Blaise with Marilyn)

Dean Cronin handed out documents from his presentation at the campus budget conference. With a tuition increase of 5.8% increasing enrollment, the School is in relatively good shape. Cuts were made on both campuses ($223,000 at IUB out of $5.1 million budget and $40,000 at IUPUI out of a $2 million budget). There may be further cuts but 2% can be set aside for pay raises.

Associate Dean Irwin described the IUPUI budget conference as a financial planning meeting; the document she presented described the ways in which SLIS could respond to the campus’ strengths and opportunities. Dean Cronin said that IUPUI was doing well in terms of the large number of service hours contributed by students and the number of graduates staying in Indiana.

Dean Cronin distributed the official COA timeline in anticipation of the site visit in 2012 and said that it was time to begin planning for the visit.

Dr. Irwin said that the current situation for school media professionals in the state poses a problem for the 30% of IUPUI students in the school media program. She does not know what this will do to enrollment. She is working on the proposal for the online MLS; it in draft form so that the new IUPUI Executive Associate Dean can carry the initiative forward.

Finally, Dean Cronin mentioned the Provost’s task force charged with exploring a merger of Journalism, Telecommunications and Communications and Culture. President McRobbie has also charged a committee with reviewing university structure with an eye towards possible reconfiguration.

5. IUB P&T Committee

Dr. Shaw reported that the committee is encouraging faculty to emphasize quality over quantity in publications and presentations. The committee is developing plans to arrange brown-bag lunch series for SLIS faculty and doctoral students to present work in progress for discussion and feedback. These events will likely be Wednesdays, 12:30-1:30.

6. IUB and IUPUI searches

Dr. Rosenbaum said that the search was nearing its conclusion. The first position was filled with the hiring of Dr. Sugimoto in December. Mr. Liu (Syracuse), will be interviewed this week. Mr. Ke (UNC) was interviewed and Dr. Smith (Rutgers), withdrew from the search, taking a position at Kent State. He asked for feedback on the two candidates by Monday afternoon.

Dr. Shaw reported on the SLIS IUPUI Executive Associate Dean Search. David Lewis, Dean of IUPUI Libraries, chairs the search committee. Three candidates will be interviewed: Dr. McCrank, Dr. Applegate, and Dr. Lipinski.

7. Curriculum Committee

Dr. Rosenbaum, chairing the CSC while Dr. Hara is on sabbatical, said that the committee is reviewing several workshop syllabi for the summer: PHP, Python, Sustainability Information, Crisp Communication, Budgeting and Usability Testing. The committee also discussed program assessment strategies for SLIS.

8. Doctoral Steering Committee

Dr. Jacob reported that this year three students defended quals, seven defended proposals, and two dissertations were defended. She expects four quals defenses, one proposal defense and three dissertation defenses this summer.

She said that the PhD program review was underway. She described the composition of the review subcommittee and some of the highlights of the proposal for revision of the program. She expects to have a proposal for the faculty in April at which time she will convene a meeting to discuss the program revision proposal

The meeting adjourned at 2:40 PM

Submitted by Rosenbaum

FACULTY GATHERING
October 28, 2009, 1:00 – 3:00
IUPUI, University Library, Room 1126

Attending: Albee, Chen, Cronin, Day, Irwin, Jacob, Japzon, Milojevic, Paolillo, Preer, Rosenbaum, Schilling, Shachaf, Shaw, Spencer, Xia
Apologies: Applegate, Borner, Ding, Ekbia, Hara, Herring, Robbin, Walsh

1. Vicky Martin (IU Foundation): Martin provided a “Matching the promise” campaign update, explaining that SLIS had achieved 180% of its goal; when the IUB goal was raised, SLIS’ was as well from 1 to 2.5 million; the school has 700K to raise. In the current phase, faculty and staff contributions are being sought.

2. Attendance: Business could not be conducted at this meeting because there was not a quorum.

3. Minutes: The minutes of the March meeting could not be approved.

4. FPC update: Shachaf said that the spring FPC meetings had focused on the strategic report. There were two elections: Shachaf was elected as the IUB representative, Day the at large representative and Shachaf the FPC chair at the 10/29 meeting. This meeting focused on the Biennial Narrative report. Cronin explained the importance for accreditation of faculty participation in reviewing the report and reminded the faculty that the first steps in the next septennial re-accreditation exercise will be taken in 2010. Shachaf said that FPC will hold meetings about the assessment of student learning outcomes.

5. Campus updates: Cronin discussed the current budget situation explaining that SLIS had to cut $80,000. He said that it is likely that there will be additional cuts next year possibly by as much as 10% and asked faculty to think carefully about travel in part because the University is aiming to reduce travel costs by 40%. He encouraged faculty to spend down their research/discretionary accounts, as funds may not be rolled over to the next fiscal year. He said that in general, the school is in good shape. Irwin said that IUPUI had a 20% increase in credit hours in the summer and a 5% increase in the fall. Two of three positions wee filled but the third will be delayed until the budget situation is clear.

6. Searches: Rosenbaum said that there were ~60 applications for the two open-rank positions and that the committee would be reviewing them shortly. Preer reported that the IUPUI executive dean search committee begins meeting this Friday.

7. COA-Biennial Narrative Report: Cronin thanked the faculty for their input and said that additional comments should be sent to Shachaf.

8. Curriculum Committee: Rosenbaum reported that CSC had discussed the assessment of student learning outcomes at its two fall meetings. There will be further deliberation. Because there was not a quorum, a vote could not be taken on the proposed dual degrees (MLS & MIS) with Central Eurasian Studies; voting will occur by email. Three items will be brought to the spring faculty meeting for discussion and possible approval, the proposed Children’s and Young Adult Services Specialization, a suggestion for a new program requirement that all students are responsible for arranging reliable access to the Internet before entering SLIS, and a proposal that the minimum grade for a core course to count for credit be changed from C to B+.

9. Doctoral Steering Committee: Jacob reported that there were five new students, one coming from the master’s program. She said that the committee will review the program this year. She also said that the Doctoral student forum had gone very well.

10. Long Range Planning Committee: Preer distributed a revised planning goals memo and a matrix of committee responsibilities for later discussion.

11. IT committee: There was no report.

Meeting began at 1:00 PM and adjourned at 3:00 PM

Recorder: Rosenbaum

Faculty Meeting, March 11, 2009
SLIS, Bloomington, Rm. 001, 1-3 p.m.

Attending: Cronin, Albee, Applegate, Borner, Day, Ding, Hara, Irwin, Jacob, Meho, Preer, Robbin, Rosenbaum, Shachaf, Shaw, Shilling Walsh, Yang, Xia
Apologies: Ekbia

1. Minutes: The minutes of the December 2008 meeting were approved.

2. FPC

Shachaf reported that the FPC had engaged in long term planning activities, discussing recruiting, the IUPUI online MLS degree and plans for a student outcome assessment procedure. Meho discussed the need to increase the number of applicants with the goal of improving the quality of students and increasing the selectivity of the admissions process. One way to attract more applicants is to enhance the web site; Cronin said that web redesign would be considered in the summer.

Irwin explained that the IUPUI online MLS degree is moving forward with the campus’ backing. There should be a market for the degree because of new state certification rules requiring that people moving into new library positions have to have an MLS. She said that IUPUI would continue regular classes and have caps of 45 on web-based courses. On-campus orientations will be required of students pursuing the web-based degree. There will be a cap on the number of students in the online option because the Higher Ed commission requires that no more than 40% of the students in a program can take classes online.

3. State of the School

Cronin gave a state of the School presentation, listing the school’s many accomplishments and describing the current financial situation. The School is currently doing well, but University assessments may increase and state funding may decrease over the next few years. The state has mandated a 1% cut for IU in 08-09 and the University has mandated an administrative salary freeze. In the near term, Cronin expects a 5-10% increase in University assessments (to cover health care and utilities), a 2% cut in state appropriation in 09-10 and a 5% base cut in state appropriations in the longer term.

4. Curriculum committee

Hara reported that the CSC has met twice and is working towards the planning goals set in the fall. There have been discussions of procedures for assessment of student outcomes. The CSC will demonstrate a prototype of eportfolio system used at IUPUI at the fall 2009 faculty meeting. The CSC suggested that IUPUI faculty to do a pilot with students and show it to faculty next fall. The digital library specialization has been approved by CSC and needs to be voted on by the faculty via email. She said that the student open forum is coming up and is being done on both campuses

5. Doctoral committee

Jacob reported that the DSC accomplished a short term planning goal by revising the qualifying paper evaluation process. The long-term goal of reviewing the program will begin this spring following the completion of the admissions process. There were 16 applicants; 6 were rejected, 5 applications were incomplete or under review, and 5 have been accepted. She expects 2 to attend, one of whom has been offered the Dean’s fellowship.

6. Search & screen

Rosenbaum said that three candidates would be coming to SLIS in the next four weeks. Irwin said that they had hired Hsin-Liang (Oliver) Chen and were interviewing three candidates for the second position.

7. P&T committee

The SLIS IUB Promotion and Tenure Committee is reviewing and revising the Promotion and Tenure Guidelines. After this internal review the committee plans to make the draft available to all SLIS faculty and hold an open meeting for discussion. The revised document will likely remove the sections discussing promotion and tenure for SLIS faculty on the Indianapolis campus, who are now covered by their campus-specific procedures. However, faculty from both campuses will be asked to vote to approve the revised version as required by current guidelines.

8. Long-range Planning committee

Preer said that the major activities for the committee were monitoring the process and making suggestions to improve it. She said that Rosenbaum will compile the standing committees’ planning goals and sharing them with the faculty and this summer, the Dean will set goals for these committees. The FPC’s and CSC ‘s discussions of student outcomes are good examples of long range planning.

9. IT committee

Yang said that one of the long range planning goals for the IT committee is to make sure that the computing infrastructure supports the needs of faculty and staff.

10. Diversity committee

Spencer said that the school would be holding a Diversity Day panel on 3/25

FACULTY MEETING
December 1, 2008, 1:30-3:30, Bloomington, Room 036.

Attending: Applegate, Borner, Cronin, Ekbia, Hara, Irwin, Jacob, Meho, Preer, Rosenbaum, Shachaf, Spencer, Walsh, Xia, Yang

Regrets: Albee, Ball, Day, Ding, Robbin, Schilling, Shaw

1. IT Strategic plan (Dennis Cromwell & Sue Workman, OVPIT)

Dennis Cromwell and Sue Workman, OVPIT, provided an overview of the new IU IT strategic plan and discussed the charge from the President that the plan that be visionary, realistic, and relevant. Cromwell described the four main task forces working on the plan and discussed its main themes: to improve the IT infrastructure, become more human-centered, and pursue several grand challenges (such as managing the scholarly record). The next step is to create budgets, reallocating resources from current activities to action items in the plan.

Applegate asked about support for assessment of teaching and learning (such as the e-portfolio) and Workman responded that it is there but might be made more explicit. Cronin asked about collaboration with other universities on the grand challenges and Cromwell responded that such activities were likely.

2. Minutes of previous meeting

The minutes of the Spring 2008 faculty meeting were approved unanimously.

3. Faculty Policy Council and Long Range Planning Committee

Shachaf reported that the FPC met on 12/1 to discuss the implementation of the long term planning cycle and heard a report from Rosenbaum about the planning activities of standing committees. The FPC will meet with committee chairs to discuss goals and measurement of this year~Rs goals at the next meeting on 1/28/09 (at 12:30). She suggested that each committee chair bring an issue to the meeting. Preer reported that the Long Range Planning committee is monitoring the process and will make recommendations at the end of the first iteration of the cycle; the FPC is concerned with the content.

4. IUB and IUPUI Updates

Cronin reported that enrollments are up 8% over last year. He said that IU is well positioned financially and schools were being encouraged to recruit aggressively; however, we should expect tuition increases of no more than ~4%. He announced a $250,000 matched gift to SLIS from Mitzi Lewison that has been earmarked for student funding.

Irwin reported a slight increase in credit hours at IUPUI although the head count is down; 2% in the fall and 5% in the spring. She announced that the IMLS diversity scholarships have been awarded, 7 at IUPUI and 3 in Bloomington. Albee has been converted to a full lecturer; Robin Mueller will be a visiting professor; Jean Preer~Rs book on Library Ethics has been published and Schilling has been appointed to the editorial board of Journal of the Medical Library Association. She said that she met with the Dean of the LIS School at the University of Moi, Kenya, who is interested in collaboration among students and faculty. She also said that after Butler U. ended its association with an upcoming conference, SLIS-IUPUI took over and will be sponsoring the Indiana Youth Literature conference in January, 2009.

5. Doctoral Steering Committee

Jacob reported that the DSA put on a successful Doctoral Research Forum in October. At that meeting, Cronin charged the DSC with revising the quals evaluation process to remove the perception that one person can block a student~Rs process. She described the two proposals ~V one is a variant of the existing policy that clarifies the process and one that is a variant that provides the advisory committee with considerable control and removes general faulty input. There was some discussion about the strengths and weaknesses of the two options.

There was a consensus among those present and those voting by proxy to approve the second option effective January 1, 2009.

Cronin acknowledged Jacob's efforts during the fall semester and thanked her for her work on the Doctoral Program.

6. SLIS standing committees' planning activities

As required by the long range planning guidelines, Rosenbaum reported on the goals that the various standing committees generated at their fall meetings. A full report will be sent to the faculty as an attachment to the FPC minutes.

7. Curriculum Steering Committee

Hara reported that the committee met three times and approved two summer course proposals. She described a spreadsheet outlining CE options in other schools. She reported on a discussion the committee had about bundling summer courses and workshops in web development or digital libraries as a non-credit experience and possibly offering more courses online. She said that SLIS could advertise our workshops for LEU credits through the State Library and the ILF Newsletter.

Irwin said that IUPUI has registered to be an LEU provider but has not offered any courses.

Yang described a modification of his course management system that could support online courses.

8. P&T committee

The P&T committee had nothing to report

9. Search committee

Irwin has interviewed for three positions and has extended an offer to one.

Rosenbaum and Hara interviewed ~20 people at ASIST and 12 people applied. The search committee met in mid November to review the 22 applications available at the time and decided that two were interesting. Since then there have been 8 more. Rosenbaum will be attending ALISE expects to invite people to interview in early February.

10. Alumni relations & development

Cronin reported that there will be ten or so more receptions next year; and described them as patient investments that reap benefit over the long run. He has asked Sarah and Vicky to be more aggressive in targeting people and that the quality of their work is good.

Preer suggested gathering feedback from alumni at these receptions.

Faculty meeting: Rm. 1112, IUPUI Library
4.30.08
1:00 PM - 3:00 PM

Attending: Cronin, Albee, Applegate, Ball, Borner, Burton, Day, Hara, Herring, Irwin, Jacob, Meho, Nisonger, Paolillo, Preer, Robbin, Rosenbaum, Schilling, Shachaf, Walsh, Xia, Yang

Regrets: Ekbia, Shaw, Spencer

The minutes of the fall faculty meeting were approved.

1. Updates:

Cronin announced that Hara and Meho received tenure and mentioned that this was Nisonger's last faculty meeting before retirement.

He said that the search at IUPUI continues and he and Irwin were interviewing a candidate for one of the three positions available. The searches at IUB in the fall and the spring were successful. Ying Ding and Maria Esteva have accepted offers and should be joining the faculty in the fall.

Rogers will resign her position in SLIS effective June 2008 and will become a visiting professor in the School of Informatics.

COA has signed off on our biennial narrative report.

Herring and Paolillo have been granted a year's sabbatical in September 2008.

2. FPC

Shachaf said that the faculty had approved the governance document. Because Paolillo will be on sabbatical during the '08 academic year, Meho will take his place on the BFC. The FPC met twice this semester and discussed planning for distance education and the long range planning cycle.

3. IUPUI update

Irwin discussed the new certification program for public librarians expected to pass the legislature and take effect on July 1. The current program expired in January and only required certification for directors; the new program requires certification for branch heads and library professionals. All new employees and people who shift jobs will have to be certified.

This program may have a significant impact on UPUI enrollment although there are not yet projections. SLIS will be certified to train people for Library Education Units (LEUs); one course credit = 45 LEUs based on contact hours. LEUs do not roll over and must be renewed every five years, meaning that there will be a continuing market. Record keeping will be the responsibility of the participant and quality control will be guaranteed through provider approval.

Workshops may be a revenue generating option because the program allows the provider to set the price. The State Library will partner with providers to figure out what people want. Courses must be statewide and digital courses must be placed on Web Junction. At the end of the course, students receive a certificate listing the course topic and attendance information. SLIS may be able to take advantage of the requirement that some classes must involve computer training.

SLIS needs to make a decision about its level of involvement. Cronin suggested that Irwin, Rosenbaum and Spencer meet to discuss this.

3. Curriculum Steering Committee

Hara said at the CSC met twice to discuss five course proposals. A CSC sponsored open meeting drew nineteen students; comments included requests to have more guest speakers in classes, more public and school media courses at IUB and more sections on of business, legal, government, and health reference courses throughout the year.

4. Doctoral Steering Committee

Jacob reported that applications were down - twenty were received and six have accepted. Two are funded through their governments and one is funded through SLIS. All will all take S701 and S706 in their first semester, building a cohort. To introduce them to the students, all faculty will be invited to speak in 701. Jacob will be the initial advisor for all incoming students.

PhD students' annual reports will be due June 1. Chairs will write assessments of their students' progress and the DSC will contact them if there are concerns. The annual Doctoral Student picnic will be on August 31 at Stacy Kowalczyk's house - faculty are encouraged to attend. The Doctoral Research Forum will be on October 4 - faculty should encourage their students to participate. During the summer, Jacob will be reviewing the PhD pages on the web site.

Jacob said that she wants faculty to become more familiar with the PhD handbook and will hold an information session on the requirements of the doctoral program.

Borner raised questions about the advising plans for the fall. Cronin said that there are issues of process, procedure and pedagogy that should be discussed at another meeting.

5. Alumni and development activities

Burton described alumni events that she organized at a range of regional and national conferences. These are well attended and, with Vicki Martin (IU Foundation), she has been able to establish relationships with many alumni. She asked that faculty at conferences where SLIS is sponsoring an event let her know so that they can attend these events and she can alert alumni. She will disseminate information about these activities to the SLIS faculty list. There will be career forums on both campuses this fall and faculty are encouraged to attend.

Robbin asked about assessing the outcomes of this activity. Burton explained that the numbers are increasing at these events as are communications with alumni. Cronin said that these efforts increase good will and may pay off with development efforts later on. The number of gifts is increasing (not the size of the gifts) and over 5 years, the number of donors has increased by 30% (600 - 850). In the current development campaign SLIS has exceeded its goal by 14%, raising more than one million dollars.

6. Long range planning

Rosenbaum distributed a document describing the steps he is taking to coordinate long range planning activities in SLIS following the long range planning memo accepted by the faculty at the fall faculty meeting.

7. State of the school

Cronin described the state of the school in relation to the challenges and opportunities of being a core campus school. He explained that in general, the school is financially sound. He foresees no more than a modest shortfall at IUB and expects IUPUI to generate an operating surplus, so in general, despite a restricted growth potential SLIS is financially stable.

Cronin then compared the two programs stating that, for structural, financial and bureaucratic reasons, he does not think that it will be possible to make IUPUI like IUB. IUPUI enrollments are growing quickly while there has been a slight drop at IUB. 60% of IUB students are out of state, compared to 5% at IUPUI (there are currently 320 students at IUPUI and 294 at IUB). These students are important at IUB so it is important not to alienate them by raising raise tuition too high.

This year, faculty and staff raises at IUB averaged 5%; faculty raises at IUPUI averaged 4.8% and staff averages 4.3%. Salary differentials reflect institutional practices; there are different remuneration packages at different campuses. Cronin supports Irwin's attempts to equalize salaries to the best of her ability.

Cronin said that ALISE '07 data show the differences in the FTE composition of the two programs. If there is pressure at IUPUI to expand, in time it will raise the issue of intramural competition as the two programs begin to compete in the same markets. This pressure also raises the issue of quality as the programs expand, how do we protect the brand of the program?

Reflecting on the administration of the two programs, Cronin said that he sees tensions between what he wants to do and what the IUPUI administration wants IUPUI to do. In time, this may create difficulties that reduce the Dean's autonomy as the IUPUI administration mandates growth for the program.

The two programs have different emphases - IUB has a national reach, IUPUI has a local and somewhat regional reach. IUB may have reached its upper bounds while IUPUI has not. ALISE data indicate that there is still a growing market for students so there is potential for growth. In terms of diversity, IUPUI has better minority enrollment, reflecting the program's urban location and local demographics.

Cronin discussed other differences between the two programs. Teaching loads differ; IUPUI might have a load as high as 6 +2 (summer) while IUB has 2-2. IUB has more of an academic culture while IUPUI has a practitioner culture and a service outreach orientation. Citation data show that the differences in research output lead to different scholarly profiles for the two programs. There are different sets of norms at work that drive work in different ways leading to different types of tenure expectations. This raises the issue of how we can maintain the claim and the appearance that SLIS is one school when there are marked differences in mission.

There are major resource differentials; IUB has more and therefore can do more. There is a lack of clarity in the Dean's role at IUPUI. Each campus is good at what it does and this is good for the school - each has valuable qualities that the other does not. Cronin concluded by stating that compared to other core campus schools, SLIS may well be the most unified (e.g. the web site, the governance document, committee participation, rotating meeting sites).

Meeting of SLIS Faculty - Wednesday October 31, 2007, Wells Library Room 001, IUB 1:00:3:00

Draft minutes, October 31, 2007; revised November 5, 2007

Present: Albee, Applegate, Ball, Borner, Cronin, Day, Ekbia, Hara, Herring, Irwin, Jacob, Meho, Nisonger, Paolillo, Preer, Robbin, Rosenbaum, Schilling, Shachaf, Shaw, Walsh, Yang, Sarah Burton, Vicky Martin, Rhonda Spencer

1. Minutes of the April 11, 2007, meeting were approved as amended and distributed on April 13.

2. Fundraising (Burton, Martin)
SLIS IUB staff reorganization has allowed Sarah Burton to increase her work on alumni relations. She is seeking ways to reconnect SLIS alumni with the school and has organized seven alumni receptions this year. She would appreciate faculty suggestions of alumni to contact as well as faculty participation in receptions at meetings they attend. Vicky Martin (IU Foundation) reported significant increases in the amount of contributions to the IUB endowment campaign (Matching the Promise) in the past two years. The campaign went public Oct. 29, 2007, and SLIS is already 92% of the way to its goal of $1 million.

3. Faculty Policy Council (Rosenbaum)
Balloting to fill the at-large position on FPC ends today.
The FPC discussed procedures for endorsing faculty to chair dissertation committees. The general policy will be that granting of tenure will confer SLIS endorsement; untenured faculty will be reviewed for special permission to chair a particular dissertation committee by the DSC. This proposal has been forwarded to the DSC.
Review of the Governance Document takes place this year; initial comments have been received and incorporated.
The FPC had some initial discussions of the potential role for SLIS in distance education.

4. Bloomington Faculty Council (Paolillo)
Current issues for BFC include classroom conditions, the Indiana Higher Education Commission’s strategic directions (especially regarding undergraduate education), intercollegiate athletics reforms, and the campus reaccreditation document on globalization.

5. IUPUI Faculty Council (Applegate)
Current issues include improving retention of undergraduate students and enhancing research by building on current areas of strength.

6. Dean’s report (Cronin)
The Biennial Narrative Report to the ALA Committee on Accreditation is being reviewed by the associate deans and FPC; it will be made available to faculty.
Enrollment at SLIS Indy has increased by 9% (credit hours) or 6% (head count); SLIS IUB enrollment is down about 3%. The campuses have similar numbers of students (338 IUPUI, 323 IUB) but different profiles with respect to percentage of full-time students (20%;75%) and percentage female (83%; 69%).
Dean Cronin and Associate Dean Irwin are working to reduce the SLIS IUPUI teaching load so it is closer to the expectation for SLIS IUB faculty. The Dean asks that faculty on both campuses contribute to the weekly schedule reporting of conferences and publications. The Dean asked for faculty discussion of distance education opportunities and on the impact of the I-Schools organization.
The Rob Kling Center for Social Informatics (Robbin) is extending its international collaborations. Recent contacts include Indonesia and Slovenia.

7. IUPUI searches (Irwin)
An offer has been made to Dr. Xia and Dr. Perrault (S. Carolina) will interview later this week.

8. Bloomington search (Shaw & Rosenbaum)
The Search committee will bring four candidates to campus for interviews: Ying Ding, Jennifer Pierce, Kristin Eschenfelder, and Phillip Edwards. The interviews will conclude before Thanksgiving. Faculty cooperation in meeting with candidates is greatly appreciated.

9. Curriculum Steering Committee (Hara)
The committee has approved two summer workshops (GIS and agent-based modeling). The faculty approved the committee’s proposed changes in the Rare Books and Manuscripts Specialization, moving S583 Rare Book Librarianship from the list of foundation courses to an elective required for the specialization and raising the number of credit hours required for the specialization from 12 to 18.

10. Long Range Planning Committee (Preer & Robbin)
The IU SLIS Yearly Planning Cycle was discussed. Rosenbaum moved and Applegate seconded its approval as a statement of principles and current practice. The motion carried unanimously.

11. Doctoral Steering Committee (Jacob)
Dean Cronin praised Elin Jacob and Arlene Merkel for their work to bring order out of the confusion that reigned in the DSC files. The DSC encourages faculty members and doctoral students to read the handbook and Grad School documentation and to bring errors to Elin Jacob’s attention.

Minutes taken by Ralf Shaw

Meeting of SLIS Faculty - Wednesday April 11, 2007, Wells Library Room 001, IUB 1:30-3:25

Draft minutes, April 11, 2007; amended April 13, 2007.

Present: Applegate, Ball, Cronin, Day, Ekbia, Hara, Herring, Irwin, Jacob, Meho, Mostafa, Preer, Robbin, Schilling, Shachaf, Shaw, Walsh, Yang, Spencer

Regrets: Paolillo, Rosenbaum, Tilley
Sabbatical: Borner, Nisonger

1. Minutes of the December 1, 2006, meeting were approved as amended and distributed on December 4.

2. Faculty Policy Council (Shachaf)
The meetings to discuss the MIS revisions were a follow-up to our fall semester's meeting.

3. State of the School (Cronin)
a) The school has modest budget shortfalls on both campuses but these are covered by reserves. Tuition increases of 8% per year have been made for 2007-2008 and 2008-2009; action by the Trustees is expected at their next meeting. It is not yet clear how the school’s share of the cost for the new presidential initiatives fund will be determined
. b) Enrollment indicators for the coming year indicate that numbers of students and credit hours should be about the same as this year on both campuses.
c) Personnel: Hamid Ekbia has joined the SLIS IUB faculty. Marilyn Irwin has accepted the position as SLIS Indianapolis Associate Dean (replacing Executive Associate Dean Danny Callison). Javed Mostafa has accepted a position at the University of North Carolina Chapel Hill. Carol Tilley has accepted a position at the University of Illinois. In January 2008 Howard Rosenbaum will replace Ralf Shaw as SLIS Bloomington Associate Dean. SLIS Indianapolis anticipates approval to conduct searches for two faculty positions. SLIS Bloomington will probably conduct a search for one position.
e) Dean Cronin summarized his report to the IU Bloomington Budget conference. Highlights of the year includes SLIS’s continued high national rankings and the amount of external funding. Concerns for next year include the need for staff support for development efforts and the management of external funding. SLIS will continue to focus on careful enrollment management, micro-marketing, and use of the web as a recruitment tool. This year 480 SLIS news stories have been posted to the web; these provide valuable publicity and a sense of the school for prospective students.
f) Dean Cronin intends to gradually move the teaching load for Indianapolis-based tenure-track faculty members to be closer to the 2/2 course load in Bloomington.

4. Curriculum Steering Committee (Shaw)
The CSC approved and brought for SLIS faculty discussion the proposal for a dual MLS and MA in African Studies. The proposal was approved unanimously by the faculty.
The Records Management course (currently a special topics course) will be numbered S585 with the new course numbering.
The changes in the Digital Libraries Specialization were approved without dissent in the e-mail discussion: this is noted for the record.

5. MIS Program (Spencer, Robbin)
The “MIS 3.0” curriculum provides an opportunity to rethink marketing and how to match the program with the needs and interests of the current generation of students. The recent survey of MIS graduates (76% response rate) shows that most come to SLIS because of the career possibilities, faculty reputation, the effectiveness of the SLIS website. Respondents liked the interdisciplinarity of the curriculum, integrating theory and practice, and group work(!). Number of credit hours was not a concern, although financial considerations were.

6. Doctoral Steering Committee (Jacob)
a) Financial awards to continuing students include 6 travel awards and 3 spring fellowships
b) 34 people applied for admission in fall 2007. 18 were admitted; so far 2 have accepted and 6 or more have declined. Many receive better funding from other universities.
c) The orientation manual has been revised and will be made available on the web.
d) The curriculum is being revised so that doctoral level independent study/research will be taken as S765 Independent Research in Information Science. The sequencing of S701, the two S702s, and S710 is being clarified by changing S702 I and II to S702 and S703 and specifying prerequisites.
e) The doctoral handbook and associated forms are being revised.
f) The committee is using feedback from faculty to prepare a revised statement on incompletes.
g) The guidelines for S702 were distributed for faculty review.

6. Promotion and Tenure Committee (Shaw)
The committee discussed retaining the school’s 4-point scale for tenure and promotion evaluations [excellent, very good, satisfactory, unsatisfactory] or adopting the 5-point scale used by the campus [excellent, very good, good, satisfactory, unsatisfactory]. The change was approved unanimously and the SLIS Promotion and Tenure Guidelines have been updated to reflect this change.
The committee reviewed and made recommendations to the Dean on the reappointment of three assistant professors.

7. Long Range Planning Committee (Preer, Robbin)
SLIS is engaged in planning; the committee is working to present this in a way the Committee on Accreditation will recognize. This semester they have identified decisions being made and the sources of information used. They will then look at how to systematize information collection and transfer to the appropriate committees and others responsible for planning. The ensuing faculty discussion emphasized the importance of individual initiative, flexibility, and feedback in current SLIS planning procedures.

8. Information Technology Committee (Yang)
Nothing to report.

minutes taken by Ralf Shaw

Meeting of SLIS Faculty - Friday December 1, 2006, Wells Library Room 001, IUB, 1:30-3:15

Draft minutes, December 4, 2006; amended December 4, 2006

Present: Applegate, Börner, Cronin, Day, Hara, Herring, Irwin, Jacob, Mostafa, Nisonger, Paolillo, Robbin, Rosenbaum, Schilling, Shachaf, Shaw, Walsh, Yang, Spencer

Regrets: Ball, Callison, Meho, Preer, Tilley

1. Minutes of the April 5, 2006, meeting were approved as distributed.

2. Dean’s report (Cronin): Danny Callison begins his new position as Dean of the School of Continuing Studies on January 1, 2007; Hamid Ekbia will join the SLIS IUB faculty on that date. Marilyn Irwin has been appointed Associate Dean, replacing Danny Callison. Dean Cronin will work for a tighter coupling of the Bloomington and Indianapolis programs.
The ALA’s Committee on Accreditation has accepted the biennial narrative report for 2005; they asked for additional information on the Long Range Planning Committee’s work and on faculty staffing of MLS courses in the December 2007 biennial report.
The SLIS IUB budget prediction is for an (absorbable) shortfall of maximally $350,000. New students for spring semester will number 10 to 15 at SLIS Bloomington(down from 25 in spring 2006); credit hour projections for SLIS Indianapolis are down 2%. Nonetheless, enrollment numbers for the last five years have been robust.

3. Doctoral Program (Mostafa): The September research forum was well attended. Jonathan Warren, Nicolas George, and Scott McCaulay received awards. Ten applications have been received for the coming year. In January Elin Jacob will chair the committee and Arlene Merkel will be the Recorder.

4. Curriculum Steering Committee (Jacob, Shaw): The committee proposed modification to the Archives and Records Management Specialization in the MLS degree program. To meet guidelines of the Society of American Archivists, the specialization would include the 15-credit foundation core courses, Introduction to Archives and Records Management, a 3-credit archives-related internship, and an additional 12 hours of courses related to archives and records management. The faculty approved the change unanimously.
In January Elin Jacob will step down as CSC chair and Ralf Shaw will take that post. A SLIS Indianapolis representative will be appointed to replace Danny Callison.

5. MIS Update (Rosenbaum): The MIS advisory committee has been reconstituted, with a membership of six IT executives from the region. Advice from this committee fed into a series of open meetings among interested faculty on how the MIS program might be revised. Areas to be discussed are: L401 requirement, number of credit hours, required courses, prerequisites, and tracks/specializations. After discussion Howard Rosenbaum moved and Elin Jacob seconded that the L401 requirement for MIS students be dropped. The faculty approved the recommendation unanimously. The remaining topics will continue to be discussed in faculty open meetings.

6. Promotion and Tenure Committee (Shaw, Irwin): John Walsh’s P&T liaisons have been appointed. Untenured faculty and their P&T liaisons have been reminded to discuss annual reports.
Three SLIS Indianapolis faculty will have their campus-required three-year reviews this spring.

7. Development (Shaw) Vicky Martin is the new SLIS contact at the IU Foundation. She is working with SLIS on the IUB endowment campaign.

minutes taken by Ralf Shaw

Meeting of SLIS Faculty - Wednesday April 5, 2006, Wells Library Room 001, IUB, 1:30-3:15

Draft minutes, April 5, 2006

Present: Albee, Applegate, Ball, Börner, Callison, Cronin, Hara, Irwin, Jacob, Meho, Mostafa, Nisonger, Paolillo, Robbin, Rogers, Rosenbaum, Schilling, Shachaf, Shaw, Tilley, Yang

Regrets: Day, Herring, Preer, Tilley, Spencer

1. Minutes of the October 20, 2005 meeting were revised and approved. Callison’s report was amended to record that SLIS Indianapolis fall 2005 credit hours were approximately 1,850 (a 5% increase over 2004 and the highest number of credits for a fall semester). The program now runs about 5,000 credit hours annually,

2. Faculty Policy Council (Rosenbaum). FPC will be conducting the election of a Bloomington representative when Kiduk Yang’s term expires this spring.

3. State of School I (Cronin). SLIS is a core campus school; it has well-established graduate programs and is tightly coupled with the profession and with other academic units on both campuses. It accounts for a tiny percentage of the university’s budget. Compared with some other schools ranked by US News & World Report, SLIS is undercapitalized. Nonetheless, the school has been effective in securing outside funding and remains nimble and responsive to new opportunities.

4. State of School II (Callison). SLIS Indianapolis continues to emphasize strong teaching; Jean Preer received three teaching awards last year. Enrollment is up 80% from five years ago, now holding steady at 330-340 students per semester, about 5,000 credit hours per year. With 120 MLS graduates a year, SLIS ranks fourth on the campus. Recent initiatives include IMLS-funded development of an online tutorial for museum studies and a hands-on workshop on health promotion co-sponsored with the School of Nursing and the Office of Lifelong Learning.

5. Curriculum Steering Committee (Shaw). The course renumbering proposal was slightly amended and approved by voice vote. The Graduate Certificate in Information Architecture has been approved by the Academic Leadership Council and approval by the Trustees is expected this week.

6. Doctoral Steering Committee (Mostafa). The committee reviewed 21 (15 international) applicants (down from 31 last year). Five (2 international) were admitted; so far 2 have accepted, 1 declined. The DSC is developing criteria for funding to support continuing doctoral students.

7. Search Committees (Shaw). The digital library search has not recommended any appointment; the faculty’s cooperation in the interviews is appreciated.
(Robbin) The search for an associate/full professor invited Ron Day to interview; he was recommended to the Dean and has accepted a position. The search for an assistant/associate professor invited Hamid Ekbia to interview. His appointment was recommended to the Dean.

8. Information Technology Committee (Yang). The committee had nothing to report.

9. Research matters (Mostafa). IMLS has significant resources to support the kinds of research in which SLIS faculty are engaged. Their career grant program for junior faculty is worthy of particular attention. Erica Bodnar has been hired for a new staff position, which will include alerting faculty to prospects for research funding,

10. Alumni and Development (Shaw, Callison). Regional alumni gatherings continue; we will also provide support for alumni events at conferences where alums will represent the school: American Association of Law Librarians, Special Libraries Association, Illinois Library Association. With Marilyn Irwin working on SLIS Indianapolis alumni issues, we may try to hold a regional gathering in the northern part of the state.

minutes taken by Ralf Shaw

Meeting of SLIS IUB and IUPUI Faculty - Wednesday October 19, 2005, University Library Room 1116, IUPUI, 1:45-3:10

Draft minutes, October 20, 2005 (revised)

Present: Albee, Applegate, Ball, Börner, Callison, Cronin, Day, Herring, Irwin, Meho, Mostafa, Nisonger, Paolillo, Preer, Robbin, Rosenbaum, Shachaf, Shaw, Tilley, Spencer

Regrets: Hara, Rogers, Schilling, Yang
Sabbatical: Jacob

1. Minutes of the April 20 meeting were approved as submitted.

2. Faculty Policy Council (Rosenbaum): Rosenbaum was elected FPC chair for 2005-06.

3. Campus Update: Bloomington (Cronin): SLIS Bloomington is healthy. Searches for two faculty positions are underway and a third may be added. The school will likely request an 8.5% fee increase for 2006-07.

Indianapolis (Callison) Callison welcomed the faculty to the campus. SLIS IUPUI is also healthy, with fall credit hours at approximately 1,850 (a 5% increase over last year and the highest number of credits for a fall semester). The program now runs about 5,000 credit hours annually, with a goal of about 7,000 in two to three years. In support of its distributed education mission, SLIS Indianapolis has a VIC conference room and has added New Albany as a receive site.

4. SLIS-IUB and SLIS-IUPUI: Strategy and Structure (Cronin): The letter approving continued accreditation by the ALA’s Committee on Accreditation was distributed. Typical of such letters, it requests updates in five areas: planning process, impact of the School of Informatics, efforts to increase diversity of faculty and students, student advising mechanisms, and (Bloomington) courses taught by full-time faculty with library backgrounds.

The first area, “implementation of a broad-based planning process that involves the constituency that [the] program seeks to serve”-- specifically the issue of a two-campus program, was assigned to the FPC for initial faculty review of issues and identification of how to involve other constituencies in the discussion. This will be the primary topic for the FPC’s November 9 meeting.

5. Curriculum Steering Committee (Shaw): The faculty approved committee recommendations for an Art Librarianship Specialization (Bloomington) (unanimously) and a dual MLS/MS in Health Informatics with the School of Informatics (Indianapolis) (with one abstention). The committee reported its approval of L595 workshops on Grantwriting and Career Strategies and L597 special topics courses on Consumer Health Informatics, Digital Image Collections, and Readings in the Political Economy of Information and Communication: Information, Post-Fordism, and the Networked Society. Finally, the faculty received a draft proposal for course renumbering, which will be discussed in open meetings on both campuses on November 11.

6. Research and Doctoral Steering Committee (Mostafa): Recent analysis by the Office of the Vice President for Research shows that SLIS had major increases in the number of proposals submitted and the amount of external funding for research last year.

The Doctoral Steering Committee is reviewing the Doctoral Handbook. Last year 31 applications were reviewed, 9 admitted, and 4 students entered the program. Faculty expressed interest in having information about SLIS doctoral students available on the SLIS website.

7. Promotion and Tenure Committee - Bloomington (Nisonger): The committee has no promotion or tenure cases this year. It will be reviewing the mentoring policy and making reappointment recommendations to the dean early next semester.

Promotion and Tenure - Indianapolis (Callison): The SLIS Indianapolis Promotion and Tenure Committee consists of Callison, Irwin, and Preer. It follows procedures comparable to the SLIS Bloomington committee, using P&T guidelines developed for the IUPUI campus.

The formal meeting concluded at 3:10, allowing Callison to show Bloomington-based faculty the school’s facilities in Indianapolis.

minutes taken by Ralf Shaw

Meeting of SLIS IUB and IUPUI Faculty - Wednesday April 20, 2005
Draft minutes, 4/21/05

Present: Albee, Applegate, Ball, Börner, Callison, Cronin, Hara, Herring (by speaker phone), Irwin, Jacob, Meho, Mostafa, Nisonger, Paolillo, Pierce, Preer, Pungitore, Robbin, Rogers, Rosenbaum, Schilling, Shachaf, Shaw, Tilley, Yang, Spencer

Regrets: Ball, Irwin, Hanson

1. Minutes of the November 3 meeting were approved as submitted..

2. Faculty Policy Council (Robbin) Minutes of the February FPC meeting discussion policies on plagiarism were distributed. The Council will be reviewing a university policy on background checks for academic appointees.

3. Update (Cronin) As no new faculty were hired, the two Bloomington searches will be extended and the committees kept in place. The review for reaccreditation of the master’s degree programs continues; it appears the external review panel developed a good sense of the nature and strengths of the programs.

Dean Cronin thanked Verna Pungitore for her 20 years of service to SLIS.

The faculty approved three-year adjunct appointments for Kristine Brancolini and Todd Rowland.

4. State of the School (Cronin) SLIS is financially stable, balancing its books each year but lacking access to the kind of investment capital that would make major projects possible. The Dean’s addendum to the program presentation for reaccreditation flagged the need for SLIS to address how the school will move forward. Dean Cronin’s preference is that it remain one school with two campuses; the IU mission differentiation review suggests ways SLIS could play to the strengths of the two campuses.

In his Budgetary and Academic Plan Dean Cronin noted disparities between SLIS and Informatics support and impact. The Intersection Committee, appointed by the Chancellor, is looking into consequences of major investments in Informatics.

5. State of the School - Indianapolis (Callison) Enrollment has leveled off at about 340 students; minority enrollment has increased, as has the average number of credit hours per semester per student. Jennifer Pierce will be on a leave of absence in 2005-06; Marilyn Irwin will move to full time July 1. Major initiatives include the school media certification and IMLS contract for an online program in outcomes-based planning, and the IMLS-supported WISE distance education consortium of LIS schools. SLIS - Indianapolis is in refurbished quarters in the University Library and will be creating its own classroom for VIC courses. Areas for expanding course offerings are public, academic, and medical librarianship; campus opportunities in medical informatics and civic engagement are also being pursued.

6. Curriculum Steering Committee (Jacob) The faculty approved the committee’s recommendation to divide the Specialization in Special Collections into a Specialization in Archives and Records Management and a Specialization in Rare Books and Manuscripts. Faculty members responsible for core courses have developed descriptions for these courses which will be made generally available and provided to adjunct faculty for those courses. The proposal for a Certificate in Information Architecture has been forwarded to the Graduate School.

7. Doctoral Steering Committee (Mostafa) The committee reviewed 31 applications, admitted 8 students, and has had 2 acceptances to date. Over the last two years, doctoral students have completed 3 qualifying exams, 6 proposal defenses, and 2 dissertations. The committee proposed amendments to the Ph.D. Handbook regarding the teaching requirement and the announcement of qualifying exam and proposal defenses. Discussion will continue electronically.

8. Promotion and Tenure Committee (Shaw) Congratulated Katy Börner on her promotion to associate professor with tenure and Tom Nisonger on his promotion to professor.

9. Information Technology Committee (Yang) SLIS has new servers and an 11 terrabyte storage facility on which it is possible to “borrow” space - interested faculty members should talk with Katy Börner.

10. MLS and MIS recruitment (Spencer, Rosenbaum, Nisonger) SLIS spring credit hours (two campuses) are at an all-time high. Recruiting has been more difficult recently due to students’ increasing debt loads.

11. SLIS Library (Hanson) - no report

The next faculty meeting will be on the Indianapolis campus in fall.

minutes taken by Ralf Shaw