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Indiana University

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Standard I: Mission, Goals, and Objectives

Appendix 1.1 Memorandum Of Understanding
Between the Bloomington and Indianapolis campuses of the School of Library and Information Science

This document, drafted in response to the Report of the Core School Operations Review Committee (July 7, 2008), describes the administrative arrangements in place between the Bloomington and Indianapolis operations of the School of Library and Information Science. It reflects the general spirit of collaboration between the two units and details the distribution and delegation of responsibilities between the dean (resident at Bloomington) and the associate dean (AD) based at Indianapolis—the “non-dean resident” (NDR) campus, to use the nomenclature of the report. The major goals underpinning this memorandum of understanding are threefold: (a) improved inter-campus communication at all levels; (b) further harmonization of the school’s routine operations, and (c) greater transparency in the application of both common and campus-specific policies and procedures.

The relationships and division of responsibilities listed herein reflect current conditions and personnel and, as such, ought not to be viewed as immutable. As circumstances change and programs evolve, it is quite likely that adjustments of one kind or another will be made to the practices listed below.

Curricular changes: These are proposed and voted on by the full-time faculty of the School. Faculty representatives from both campuses sit on the school’s Curriculum Steering Committee and all curricular proposals and changes are voted on by the faculty as a whole. The school’s core program (the Master of Library Science [MLS]) is jointly accredited by the American Library Association. As long as the MLS is jointly accredited, it is unlikely that current practices will change.

Proposals for new degrees and programs: All proposals for new degree programs, certificates, dual degrees, specializations, etc. are discussed and voted on by the faculty as a whole. The decision whether or not to approve the launch of a new degree or program, be it at Bloomington or Indianapolis, rests ultimately with the dean based upon an assessment of market, financial, personnel, and pedagogic factors.

Recruitment and advancement of academic personnel: The dean and the AD work closely in the matter of faculty recruiting on the NDR campus. The NDR-AD discusses possible candidates with the dean and makes curricula vitae and other information available. The dean meets with finalists and seeks input from both the NDR-AD and the NDR campus promotion and tenure (P&T) committee. The dean decides whether an offer is to be made or not. The dean may not make an appointment without the recommendation of the appropriate campus P&T committee.

Hiring and management of adjunct faculty: This is the responsibility of the NDR-AD.

Hiring and management of non-academic personnel: At Indianapolis, executive responsibility for both these functions rests with the associate dean. The NDR-AD keeps the dean informed of developments and issues arising.

Class schedules: These are the responsibility of the NDR-AD.

Instructional assignments: These are the responsibility of the NDR-AD.

External relations: These tend to be campus specific, though there are areas of overlap and in such cases informal coordination is desirable. In effect, the NDR-AD has local responsibility.

Requests for sabbatical leave: The NDR-AD has authority for this matter in accord with local campus guidelines.

Promotion and tenure advice: Typically provided locally by the NDR-AD, but the dean should be willing to discuss P&T matters with all faculty at any time. The P&T process for SLIS-IUPI is the same as for all other core-campus units. Dossiers go the local P&T committee, then to the NDR-AD, then to the dean of the school, and finally to the IUPUI campus administration.

Mentoring of faculty: This is locally arranged by the NDR-AD.

Grievances: These are typically handled locally, though the dean may be involved depending on the gravity of the issue, etc.

Terminations of non-tenure track faculty: This is the responsibility of the NDR-AD, though the dean should be kept informed.

Salary review: This is conducted by the NDR-AD whose recommendations are reviewed and approved by the dean.

Legal, regulatory, and compliance matters: These are the responsibility of the NDR-AD.

Review of school goals by campus administration: The goals are drafted by the NDR-AD and reviewed and approved by the dean. The NDR-AD presents the goals to the campus administration.

Representation of the school at NDR campus-level meetings: This is largely the responsibility for the NDR-AD, though the dean may choose on occasion to attend certain meetings.

Campus expectations for decanal involvement in campus events: The NDR-AD is the school’s on-campus representative, including attendance at commencement and similar ceremonies.

Appointment process for NDR-AD: This should reflect prevailing norms on the Indianapolis campus and follow established hiring/appointment policies and practices on that campus. The ultimate appointment decision is, however, made by the dean not the campus administration.

Transparency of campus budget to dean: The dean has ultimate authority for budgetary affairs on both campuses and should have a clear sense of the fiscal status quo at any time, especially during budget construction.

Participation of dean in campus budget process: Participation is by the NDR-AD.

Setting tuition: Tuition rates are essentially the same on both campuses with lock-step increases. The dean will inform the NDR-AD of the justification for proposed increases on the Bloomington campus.

Students: Common admissions requirements apply to SLIS Bloomington and SLIS-IUPUI, but admissions are campus specific. A maximum of six credits hours may be transferred from one campus to the other. Student recruitment needs to be conducted in such a way as to maximize market opportunities for the school as a whole as while preventing intra-unit and inter-campus competition.

Setting fees: Local fees are set by the NDR-AD.

Participation in budget hearings: The NDR-AD attends the quarterly budget meetings. Both the dean and NDR-AD attend the annual budget presentation to the campus leadership.

Meetings with finance and administration officers: These are the responsibility of the NDR-AD.

Fund raising: Where possible the school will undertake unified alumni relations and development work. However, SLIS-IUPUI is encouraged to develop local fund-raising initiatives and capabilities. All gifts and pledges to SLIS-IUPUI will be for the sole use of that campus.

Audit responsibility: Resides with the NDR-AD.

Commitment of non-personnel resources: The responsibility of the NDR-AD.

Allocation of shared and common good expenses across campuses: The dean and NDR-AD review the associated costs. The dean makes the final decision.

This agreement is made the twenty sixth day of February, 2009.

Blaise Cronin
Dean, School of Library and Information Science
Marilyn Irwin
Associate Dean, School of Library and Information Science, IUPUI